24 Common Apps to Increase Your Productivity at Work

You want to get more done in less time, but there’s a never-ending list of tasks that seem to take up all your time. Luckily, there are a lot of app tools out there that can help you be more productive at work. Here are 24 common apps that can increase your productivity. Almost all of them are available with both free and paid accounts.

1. A To-do List Tool like Todoist

In my experience, Todoist is the best to-do list app for increasing productivity because it allows you to prioritize tasks and schedule when they’re done. It also integrates with a lot of other apps that can help with productivity, such as Google Docs and Gmail. You can use this app with a free or premium account.

2. A Time Management App like RescueTime

If you always forget to manage your time, RescueTime might be great for helping you estimate how much time you spend working on specific tasks. It can also give you information about where you spend the most amount of time each day. I find it helpful to schedule alerts every hour so I’m reminded to stay focused without feeling bad about taking a break.

You can use this tool to increase your productivity and lower your stress level. It can help you get more done in less time and make sure you’re able to take care of all the things that need to get done without feeling overwhelmed or forgetting something important.

3. A Task Manager like Asana

Todoist is a good choice for to-do lists, but it may not help with managing larger projects. A to-do list app like Asana is great for managing larger projects. 

This app allows you to break down your to-do lists into manageable, actionable tasks that you can complete in smaller amounts of time. It also helps share project information with your team, which is super helpful if you’re working on a group project like a team assignment.

4. A Calendar like Google Calendar

If you prefer a more visual approach to organize your month, the web app Google Calendar can make you stay organized. It can help you keep track of all your appointments, meetings, and events. All you have to do is set them up once, and the app will remind you when they’re coming up so you can prepare. You can use this app with a free or premium account.

5. A Browser like Google Chrome

If you prefer using the web to manage your day-to-day tasks, then Google Chrome is for you. It has all the features of any web browser, but it also has extensions that are great for staying organized and on task.

6. A Video Conferencing Tool like Google Meet

If you have a lot of meetings with people who are not face-to-face, consider Google Meet, which is an app that allows you to video chat with many participants. The great thing about this app is that everyone can take part in the same conversation at the same time with a Gmail and the link, which boosts productivity because everyone stays on track.

That way, you don’t need to sit in the office to have a meeting, just at home or other comfortable places where you can meet and discuss with your colleagues about projects. It will increase your communication efficiency, especially during Covid-19.

7. A Note Taking App like Evernote

Evernote is one of the best note-taking apps for increasing productivity because you can use it to keep track of your ideas, tasks, and anything else you want to remember. You can also use it on most devices, so you’ll always have access to your notes. 

8. A Distraction Blocker like Freedom

Freedom is great for increasing productivity because it prevents you from sidetracking yourself by browsing social media or checking email. 

This app blocks all distracting websites on your computer and phone browser and at the same time gives you access to them on a list. Productivity goes up because you can’t procrastinate as easily, and distractions go down because those sites are blocked.

9. A Media Player like Spotify

If you use music as a motivator, listening to music on Spotify can help you increase productivity by boosting your mood and endurance levels. 

You can “soundtrack” your day and customize playlists to suit the way you work, whether that’s upbeat and intense or mellow and chill. 

10. A Habit Tracker like Streaks

Streaks is a great app for helping you exercise self-discipline and be more productive. All you have to do is set up a list of tasks that it will help you complete, and once they’re done the app will provide a reward or congratulate you automatically. This app helps with productivity by keeping you accountable and giving you an incentive to complete tasks.

11. A Screen Recording Tool like Camtasia

Screen recording tools allow you to record what’s happening on your computer screen and make a video of it. Camtasia is one of my preferred tools, which allows you to create tutorial videos of how to use various software for your colleagues and clients. 

12. A Password Tool like 1Password

Keeping track of your passwords can be tough, but thankfully there are tools out there that will do it for you. My favorite is 1Password, an app that works on computer browsers and mobile devices. It keeps all your passwords in one place, generating new ones when necessary, so you don’t have to remember them yourself.

13. A Collaboration Tool On Documents like Google Docs

Google Docs allows you to work with others on documents so you can finish writing efficiently. You can access Google Docs from any device or browser.

14. A Mind Mapping like LucidChart

LucidChart helps you to map out your thoughts in different colors and arrangements, which helps you see connections between ideas more easily. LucidChart has many templates which you can use in a variety of situations.

15. A Project Management Tool like Trello

Trello is a great tool for collaborative teams because it helps you organize and prioritize tasks, assign tasks, and see what’s coming up. You can use this tool to manage your personal or work life by categorizing your tasks into different boards and adding checklists and attachments as necessary. With this app, you’ll be more productive because you’ll know what needs to get done and when.

16. An Email Tool like Gmail

If you’re not completely satisfied with your already existing email tool, Google’s Gmail is a great option. You can use this app to send and receive emails efficiently on any device that has internet access. It gives you access to all your messages in one place so you don’t have to flip through several different apps. 

Using Gmail as your personal or work email provider is a great way to increase productivity because it has a lot of tools built-in that can help you stay organized. 

Just by using the search bar, you have access to all your emails from anywhere in the world, which makes it easy to find what you’re looking for. It also has a priority inbox, which automatically prioritizes important emails so they’re at the top of your inbox.

17. A Cloud Storage Tool like Dropbox

If you need to access files from multiple devices and don’t want to use up all the storage space on your computer, Dropbox would be a good choice. You can store and organize your files so you don’t have to dig through folders every time you want to find something quickly. 

This app also allows you to share files with others so you can work together on projects more easily.

18. A CRM ​Tool like Zoho CRM

For salespeople who are looking to increase their productivity, Zoho CRM would be a good option. This app helps you keep track of leads, relationships with clients, and your working hours. It also allows you to schedule calls or meetings with contacts.

19. A Time Tracker like Toggl

Toggl helps you stay on task. You can use this app to track how much time you spend doing tasks so your billable hours are accurate. This app works best if your job is project-based, but it can still be used with any kind of work.

20. An Automated Workflows Integrations Tool like Zapier

Zapier is a great automation tool to increase productivity because it allows you to link different apps together, and can automate a lot of your workflows. If you do something in one app, it automatically does something else for you. 

For example, if you’re using an app like Todoist and Google Calendar, you could set up a Zap that copies all tasks from Todoist into your calendar in order to prevent double booking.

21. A Customer Service Tool like Zendesk

Zendesk can make your small business run more smoothly by allowing you to communicate with your customers in a more organized way. You can use it to receive messages, assign messages, and follow up on messages.

This can help increase productivity by making your interaction with each client more positive, which in turn makes the relationship stronger. It also comes with analytics so you can keep track of what’s going on in real-time.

22. A Business Card Reader like CamCard

CamCard is easy to store contact information from business cards. All you have to do is take a picture, and CamCard will add the contact information into your phone’s contacts for you. This app saves time that would otherwise be spent typing in all the information manually, and also makes sure all the information stays up-to-date.

23. A Social Media Management App like Buffer

You can use Buffer to publish posts on Facebook, Twitter, Instagram, LinkedIn, Pinterest at optimal times based on your audience’s online behavior. Buffer measures your social media performance and engages your audience. It automatically posts when the time is most optimal for your audience. 

24. A Grammar Tool like Grammarly

Grammarly is an online tool that makes it easier to edit your writing by highlighting mistakes and suggesting improvements to your sentences. It can help you increase productivity because you’ll spend less time editing your work, making the final product better and faster.

Final Thought

There are many awesome apps out there that can help you increase productivity at work. The 24 mentioned above are my favorites. However, they’re meant to be examples, not the only ones you should choose from. Take some time for research, and find an app that works for you.