As your business grows, the number of things you need to keep track of increases. Processes become complex, and the steps and people involved in completing them also increase.
If you’re in this situation, you probably need to simplify some of your business activities. Doing so will make it easy to manage everything and even scale your business quickly. You’ll spend less time on unnecessary tasks and have more time to focus on strategy and expansion.
This article will show you ways to simplify your business activities.
Table of Contents
1. Use Automation Software
Almost every business conducts repetitive tasks such as filling out timesheets, entering contract information, filing expense requests, and approving standard documents like monthly reports.
Automating all these repetitive tasks will enable employees to be more productive and focus on more essential activities.
Not automating these redundant tasks can eat into your business revenue. According to a study by Kofax, 22% of an employee’s time is spent doing repetitive tasks every day. Can you imagine how much time is wasted throughout the year that could be spent on more important things?
There are many different tools to automate your business process. For example, customer relationship management tools (CRM tools) can help you simplify manual tasks related to customers.
Tools like Hubspot CRM and Copper CRM improve your marketing and sales by tracking customer data and ensuring that all product-qualified leads are followed up. You can also reduce the amount of time employees spend manually filling out timesheets by using time tracking software.
Also, research is a vital part of any successful business. Most people prefer doing it manually and end up taking up loads of time. Proxies for web scraping that allows you to cut the time spent doing research by half. They can collect large amounts of data from the websites you’re interested in within a short time.
2. Outsource Work
Today, nearly every company is outsourcing some duties that they cannot handle in-house.
For example, if you want to do paid advertising, but no one in your team has the expertise, you can hire a qualified freelancer. Similarly, you can hire a social media marketer with a proven success record if you want to ramp up your social media content.
Outsourcing can improve many areas of your business apart from just marketing. You can also hire freelance accountants to streamline your finances and an IT manager to backup your data and improve protection from cybercriminals.
Outsourcing is simple. Carry out a mapping exercise to determine which activities can be done in-house and which can be outsourced. This way, you get to outsource activities that your in-house team can’t perform well, and you can let them focus on areas that they’re experts in.
3. Create Business Rules
Business rules enable faster decision-making. For example, if you give out loans to companies, you may have business rules on how the transactions should occur. One of these rules may be that your loan manager can lend money up to thirty thousand dollars for SaaS founders.
If they require more than that amount, you will have to be involved in the transaction. If not, you won’t have to be bothered.
Create business rules to make your workflow smooth. Your employees will no longer consult you on unnecessary things because the rules will guide them on what to do.
4. Hire the Right Team
Great people make it easier to run a business. When you run a successful business, you attract high-level talent that doesn’t need much training to understand your business processes. So you’ll spend less time on mistake corrections, training, and customer service issues.
Ensure you have a comprehensive hiring process that makes it easy for the top talent to get into your organization.
5. Focus on Clear Communication
Business activities can get complicated due to unclear communication. For example, a manager may be unclear in their instructions on a task, leading to errors in that task’s execution. Some of these errors may be minor, but others can be detrimental.
When business managers communicate clearly, your business activities get carried out smoothly, and you gain maximum profit.
Simplifying your business’s activities is essential for growth. It will be easier to manage everything and scale your business quickly. You can streamline your business processes by hiring the right team, outsourcing work, using automation software, and setting rules.