How to Become a Copy Editor

The role of a copy editor is to improve the accuracy and readability of written material. Copy editors typically work for newspapers, magazines, book publishers, advertising agencies, public relations firms, and online media outlets.

Most copy editors have a college degree in journalism or English. Many also have experience working as reporters, writers, or proofreaders. Copy editing is a highly skilled position that requires excellent grammatical knowledge, attention to detail, and the ability to work under tight deadlines.

Here are some steps you can take to become a copy editor:

1. Get a Degree in Journalism or English

Employers often look for copy editors who have a college degree in journalism or English. Journalism programs will give you the skills you need to report the news and write clearly and concisely. English programs will teach you how to analyze and interpret literature, which can be helpful in editing written works.

2. Read and Write Regularly

Constant practice is essential for honing your skills as a copy editor. Read newspapers, magazines, and books on a regular basis. Pay attention to the errors you see in these publications, and try to find ways to correct them. 

Writing regularly will also help you improve your editing skills. Start a blog, write articles for your campus newspaper, or join a writers’ group.

3. Develop Strong Grammatical Knowledge

Copy editors need to have a strong understanding of grammar, punctuation, and style. If you’re not confident in your grammatical skills, consider taking a class or two in grammar and usage. 

4. Take a Copy Editing Course

If you want to get a leg up on the competition, consider taking a copy editing course. These courses are typically offered by community colleges and universities. They will teach you the basics of copy editing, such as grammar, style, and formatting.

5. Apply for Entry-level Positions

Once you have some experience under your belt, you can start applying for entry-level copy editor positions. Newspapers, magazines, and online media outlets are always in need of talented copy editors. Check job postings online or contact publications directly to inquire about open positions.

6. Build a Portfolio Through Freelance Work

One way to get experience as a copy editor is to work as a freelancer. Many publications use freelance copy editors, so this can be a great way to get your foot in the door. To find freelance gigs, search job boards or contact publications directly. Be sure to build up a strong portfolio of your work to show potential employers.

7. Get Involved in the Copy Editing Community

There is a large community of copy editors online. Be sure to get involved and connect with other professionals. This will help you build your network and find job opportunities.

8. Network with Professionals

Copy editors typically work in close-knit communities, so it’s important to network with other professionals in the field. Attend editing conferences, join professional organizations, or connect with editors on social media. Getting your name out there will help you find a job when you’re ready to start your career.

9. Learn Various Style Guides

Copy editors need to be familiar with different style guides, such as the Associated Press Stylebook and the Chicago Manual of Style. Familiarity with these guides will help you edit documents correctly and consistently.

10. Proofread Your Own Work

One of the best ways to improve your skills as a copy editor is to proofread your own work. This will help you catch your own mistakes and learn to edit more effectively.

11. Practice, Practice, Practice

Copy editing is a skill that takes time and practice to master. The more you do it, the better you’ll become at catching errors and making corrections. So keep practicing, and soon you’ll be a pro at copy editing.

12. Get Certified

While not required, getting certified as a copy editor can give you a competitive edge when applying for jobs. The American Copy Editors Society offers a certification program that consists of a written exam and a practical editing test. Passing the ACES exam will show potential employers that you have the skills and knowledge necessary to be a successful copy editor.

14. Market Yourself

When you’re looking for a job, don’t be afraid to toot your own horn. Be sure to list your copy editing experience on your resume and highlight any awards or recognition you’ve received for your work. You can also create a website or blog to showcase your skills.

15. Build Your Website

Your website is your online portfolio that displays your best copy editing work. Be sure to include samples of your work, as well as a brief summary of your skills and experience. You can also use your website to market yourself to potential employers.

16. Pitch Your Past Work to Your Potential Customers

Your potential customers are always looking for new, fresh content. Your past work can be a great way to show them what you can do. When you contact potential customers, be sure to include links to your best articles, blog posts, or other writing samples. This will give them a taste of your work and help them decide if you’re the right fit for their needs.

17. Be Professional 

When you’re working as a copy editor, it’s important to be professional at all times. Be respectful of deadlines and never miss a deadline. Be sure to communicate clearly and effectively with your clients. Building a strong reputation will help you get more work in the future.