There are many reasons why you might need a secure file transfer software service for your business. Perhaps you need to send sensitive customer data or financial information between employees or external partners. Or maybe you need to share large files that are too big to send via email.
Whatever the reason, a secure file transfer service can give you the peace of mind that your data is safe and secure. Here are some of the key benefits of using a secure file transfer service for your business:
Table of Contents
- 1. Keep Your Data Safe and Secure
- 2. Save Time and Money
- 3. Share Files Easily
- 4. Access Files from Anywhere
- 5. Improve Collaboration
- 4 Types of Secure File Transfer Protocols
- How to Choose a Secure File Transfer Service?
1. Keep Your Data Safe and Secure
The most important reason to use a secure file transfer service is to keep your data safe and secure. When you send files over the internet, there is always the risk that they could be intercepted by someone who is not supposed to have access to them.
With a secure file transfer service, your data is encrypted before it is sent, so even if it is intercepted, it will be unreadable. This means that you can rest assured that your data is safe and secure when you use a secure file transfer service. Meanwhile, a secure file transfer service will secure your data during delivery.
2. Save Time and Money
Another great benefit of using a secure file transfer service is that it can save you time and money. If you need to send large files, it can take a long time to upload them to an email server and then download them again at the other end.
With a secure file transfer service, you can simply upload the files to the server and then share them with whoever you need to, without having to worry about the time it takes to do so. This can save you a lot of time, particularly if you need to send large files on a regular basis.
Another benefit of using a secure file transfer service is that it makes sharing files much easier. It can be difficult if you want to share files with your colleagues who are not in your office.
However, with a secure file transfer service, you can simply send them a link to the file, and they can download it straight away. This is much easier than sending the file by email or trying to upload it to a shared drive.
4. Access Files from Anywhere
If you want to access a file while you are out of the office, you can simply log in to the file transfer service from any internet-connected device and download the file.
This is incredibly convenient if you need to work on a file while you are traveling or if you need to share a file with someone who is in a different location.
5. Improve Collaboration
Using a secure file transfer service can also help to improve collaboration within your team. If you want to share files with other members of your team, you can simply give them access to the file through the file transfer service.
This means that they can view, edit and comment on the file, without having to download it themselves. This can save a lot of time and make working on projects much easier.
There are many different secure file transfer services available, so it is important to choose one that is right for your business. Make sure to consider the features that you need and the price before you make your decision.
4 Types of Secure File Transfer Protocols
Now that we’ve gone over the reasons you might need a secure file transfer service, let’s take a look at some of the different types of protocols that are available.
- Secure File Transfer Protocol (SFTP)
- File Transfer Protocol Secure (FTPS)
- Hypertext Transfer Protocol Secure (HTTPS)
- Applicability Statement 2 (AS2)
Secure File Transfer Protocol (SFTP)
SFTP is a secure alternative to the traditional File Transfer Protocol (FTP). However, Unlike FTP, which uses two separate ports for control and data transfers, SFTP only uses a single port (usually port 22). This single port approach reduces the chances of data being intercepted during transit.
SFTP also offers a number of other security features that FTP does not, such as stronger encryption methods and the ability to authenticate users with public key cryptography.
In addition to being more secure, SFTP is also more versatile than FTP. For example, SFTP can be used to transfer files between two remote servers, whereas FTP can only be used to transfer files from a local computer to a remote server.
Passwords and other sensitive information cannot be transmitted over the network in an unencrypted state thanks to SFTP’s encryption of commands and data.
File Transfer Protocol Secure (FTPS)
File Transfer Protocol Secure (FTPS) is a secure extension of the File Transfer Protocol (FTP). FTPS adds support for the Transport Layer Security (TLS) and the Secure Sockets Layer (SSL) security protocols.
Similar to SFTP, FTPS secures data transfer by using powerful encryption algorithms (such as AES and Triple DES). However, FTPS uses a different protocol (FTP) and therefore is not compatible with SFTP.
FTPS is often used by businesses to securely exchange files over the internet. It is also commonly used by individuals to upload and download files from web servers.
FTPS is a popular choice for secure file transfers because it is widely supported by a variety of clients and servers. Additionally, FTPS is relatively easy to set up and use.
Hypertext Transfer Protocol Secure (HTTPS)
Hypertext Transfer Protocol Secure (HTTPS) is an extension of the Hypertext Transfer Protocol (HTTP) that adds support for the Transport Layer Security (TLS) and Secure Sockets Layer (SSL) cryptographic protocols.
HTTPS protects online users when they put their personal information on websites. For example, when you make a purchase on an online store, your personal information (including credit card details) is transmitted over the network in an encrypted state.
Applicability Statement 2 (AS2)
Applicability Statement 2 (AS2) is a secure file transfer protocol that uses the Hypertext Transfer Protocol (HTTP) or Secure Hypertext Transfer Protocol (HTTPS) to transmit data securely over the Internet.
AS2 uses public-key cryptography to sign and encrypt messages, ensuring that only the intended recipient can read them. In addition, AS2 uses message integrity checking to detect any changes made to a message in transit.
How to Choose a Secure File Transfer Service?
There are many different secure file transfer services available, so it’s important to choose one that meets your specific needs. Here are a few things to consider when choosing a secure file transfer service:
Make sure that the service you choose supports the protocols that you need (such as SFTP, FTPS, HTTPS, and AS2).
File Size Limits
Some services have limits on the size of files that can be transferred. If you need to transfer large files, make sure that the service you choose can accommodate them.
Secure file transfer services typically charge a monthly fee. Be sure to compare the costs of different services before choosing one.
Ease of Use
Some services are easier to use than others. If you’re not familiar with secure file transfer protocols, look for a service that offers an easy-to-use interface.
Make sure that the service you choose offers 24/7 customer support in case you have any questions or problems.