Have you ever needed to convert an Outlook folder containing emails with attachments to a single PDF file? When all emails and attachments are combined, you’ll be easy to read, search, and print information. However, there is no known mechanism for accomplishing this. This post will show you how to do it with Adobe Acrobat Pro and Outlook.
Table of Contents
What Is Outlook?
Outlook is a personal information manager from Microsoft Office and comes as part of the Microsoft 365 suite. It can be used to read, write, and manage emails, organize appointments and contacts, create tasks, and store notes and documents.
It has numerous features and if needed you can convert outlook email to pdf with attachments or without them.
How To Export Outlook Folder To PDF
There are various ways to convert an Outlook folder to PDF files. It’s not necessary to convert every email and attachment into a single big PDF file if you wish to convert many items.
Each email can optionally be turned into a PDF file. The attachments will either be combined or inserted in the PDF document in their original formats. You can also combine an email and all of its attachments into a PDF file. Further, you can combine every email in an Outlook folder into a single PDF document.
Steps To Convert
By following this guide, you’ll save time and effort and successfully convert your emails.
- Start by opening up Outlook and selecting the folder that you would like to export as a PDF document.
- After selecting ‘Save as PDF’ from the context menu, choose one of the many available PDF types.
Save As PDF Portfolio
If you pick this, each email will be converted into a PDF file. This method embeds attachments into a PDF document while preserving their original file types. Choose where to save the created PDF files when the batch export dialog box displays. Additionally, you can select the names you want to assign to each PDF file.
Save As Separate PDFs
This option will create the PDF you specify along with a copy of each attachment that is attached to the email. Use this method if you need your attachments in their original format.
Merge All Emails Into One PDF
Using this option, all emails from a single folder are combined into one large PDF document. This allows for easy viewing, printing, and searching of the entire folder in one document. Once you’ve chosen your PDF type, click ‘OK’ to export the emails as a PDF.
Combine Attachments Into Flat One PDF
This option will combine all attachments into one flat PDF and embed it in the email. This is a great way to make sure all of your attachments are included in a single document.
Using A Third-party Tool
If you prefer a more convenient way to export Outlook folders to PDF, consider using a third-party tool. This program will enable you to quickly and easily convert emails from multiple Outlook folders into one file.
Once your emails have been converted to PDF, you can now access them anywhere and anytime with Adobe Acrobat Reader.
Using a third-party tool to convert Outlook folders to PDF has several advantages:
- It is quick and easy. The process of converting emails can be completed in a few clicks.
- It allows you to convert an Outlook folder into one large PDF document. This makes it easy to view, search, and print all emails and attachments at once.
- You can also specify how the output PDFs are named and organized.
- The process is secure since no data is stored on the computer.
- The program works with all versions of Outlook, including Office 365.
Final Thought
It is possible to export Outlook folders to a single or several PDF documents using Adobe Acrobat Pro and Outlook. By using this method, you will save time, effort, and resources while producing high-quality PDFs. With the right tools, you can rapidly convert your Outlook emails into a professional document.
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